Let the PC do the boring part
Set a job up once — in Excel, Outlook, Word, your web browser or anything else on the screen — then start it with a key, a word, a button on the ring, or a schedule.
Make a job, then start it your way
▶
MacrosThe job itself: steps you build, or a recording of what you did.
⌨
KeyboardClick a key, give it a job — everywhere, or only in one program.
◎
Action ringOne key opens a ring of buttons; click the one you want.
🎤
VoiceSay a phrase after the mic key; the matching job runs.
A short tour of every part — tabs, no video.
Your first ten minutes
- Check this PC. Run the checks — a ✓ for each thing the program needs (hooks, clipboard, screen, Excel, Outlook).
- Give a key a job. Keyboard › click F2 › Type text ›
999› Save. F2 now types 999 anywhere. - Record a job once. Macros › Record my screen › do it › Esc Esc. Read it back, then Turn into steps to tidy it.
- Start it your way. A key (Keyboard), a word (Voice), a ring button, or a ⏰ schedule.
- Share it. Share on any macro — it goes by email; their copy asks about their screens.
Once opened, it keeps running in the background. Close this window and the keys, ring and mic still work in every program.
Macros
A macro is a job. Build it from steps, or record what you do.
Team templates
Macros approved for everyone. Install one and make it your own; Post to templates on a macro sends yours to the admin.
Recordings keep a version per setup (laptop on its own / docked or desktop) and play the right one by themselves. Esc stops any running macro.
Build a macro
Add steps in order. Click a step to open it; ▶ tries it on its own.
0 steps
Keyboard
Click a key, choose what it does, save. Highlighted = has a job, amber = used by this program (mic, ring, open).
has a jobthis program's keyfreeLetters and numbers need Ctrl, Alt or Win with them. F-keys, numpad, Insert, Pause and Print Screen work on their own.
My shortcuts
Click a box, press a key — it's saved at once. Backspace turns it off.
Action ring
Press the ring key in any program: the ring pops up around your mouse, right over what you're doing — this window doesn't need to be open. Click a button or press its number; Esc or a click beside it closes it.
No ring key yet. Esc three times opens it when that's ticked above; a key like Ctrl+Alt+R is handy too. The ◎ Ring button up top always works.
When I press the ring key
Buttons
Preview
Clockwise from the top. Each button: a picture (any emoji), a label, a job.
Voice
Press the mic key, say a phrase, the matching job runs. Speech is understood on this PC.
Phrases
Type it, or press 🎤 Say it and say it once. Two words or more.
Last heard
Nothing yet. Press the mic key and say a phrase.
Microphone
Voice pack
Windows speech works straight away and knows your phrases. The voice pack hears free speech better in noise. Nothing is sent anywhere.
Pictures
Snip a pop-up or a button once. A macro can then wait for it, click it wherever it is, or do something only if it shows.
Learn a new picture
or
Drag a box around the smallest part that is always the same, then name it.
no selection yet
Learned pictures
Ideas & help
Learn the program, find an answer, fix something, or start from a ready-made job.
Ready-made jobs to start from. Use as a base opens one in the builder — change the names and paths to yours.
💡 These are ideas to start from. Building one makes your own copy to try and change — nothing here runs on its own.
More ready-made jobs
Samples of what the program can do — not jobs in use yet. ✓ works today · ◐ with a workaround · ✕ not yet · Use as a base opens the steps in the builder
Words you can use in any text, file name or path
Type them into any step: text to type, a file name, a folder, an email. They're filled in each time the macro runs. A Copy or Remember step makes your own word (like
{order}).Suggestions
An idea, something that doesn't work, a macro you'd like built.
✉ This opens an email with your message in it. Nothing is sent until you press Send in your email. If you use a team shared folder, a copy is also left there so it can't get lost.
Admin
Everyone's copy writes to the shared folder. See their macros, approve posted ones, read suggestions, push this version.
Shared folder:
🔒 Privacy & locks
Suggestions, macros posted for review and everyone's macro copies are sealed: anyone's copy can add them, only you can read them, with the password. Lock the folders hides the team folder's contents and, on every PC, the program's own folder — people keep only Start, Stop and Setup. Their programs keep working as normal.
People
Posted for the templates
Suggestions
Team templates
Settings
You and the team
Terms of Use
Routinewheel Pro
- Run on a scheduleA macro starts by itself at a time on the days you pick.
- After this, run…When one macro finishes, the next one starts straight away.
My paths
Name a folder or file once, use it in any step as
{name}.Where things are
Macros, keys and phrases:
Shared macro files:
Version
Shared macro files:
Version
Check this PC
Tries each thing the program needs — the key and mouse hooks, the clipboard, seeing the screen, PowerShell, Excel, Outlook — for real, in a few seconds. Safe to run any time.
Something not working? Troubleshoot it step by step → · Report a problem
What's been happening
…
Disclosure
Good to know: what this program keeps, what it shares with the team folder, and how that's protected.
- Stays on this PC. Your macros, settings, recordings, pictures and run history are in your own Routinewheel folder (shown at the top of Settings). Speech is recognised on this PC, and nothing is sent to the internet.
- Saved to the team folder. Only when a team shared folder is set in Settings: so your company's admin can help and keep the team's macros working, a copy saves to that folder when something changes: your macros (including any text a macro types), your Windows user name and name, the PC name, your screen layout, and how many macros, keys and voice phrases you have. Suggestions and macros you post for review go there too.
- How that's protected. Those files are sealed with RSA-2048 public-key encryption: anyone's copy can add them, but only the app admin's key, unlocked with the admin password, can open them. Opened in a folder, they're unreadable. Don't put passwords in a macro: what a macro types is part of the macro.
- Problem reports. Report a problem saves a report on this PC. Nothing is sent unless you choose to email it. When a team shared folder is set, it also copies it to a hidden folder there for your admin. That copy is not encrypted. It holds what you typed, Windows and PC details, recent log lines with passwords and keys removed, and your macros' names and step counts.
- Open to the whole team. Team templates and the Ideas & help list.
- Updates and downloads. Routinewheel is updated by the Microsoft Store (or by your IT team in a company install). The optional voice pack is checked against its published files before it's used.
- Hidden isn't locked. Team folders are hidden to keep them tidy. Who can open the shared folder is set by that folder's permissions.